NARRABEEN & NEWPORT · SYDNEY'S NORTHERN BEACHES
Wedding Signage Sydney — Custom Signs for Your Special Day
Welcome boards, seating charts, mirror signs, linen welcome signs, personalised wine labels, fabric displays, and bespoke album wraps — everything produced from our Newport workshop to make your wedding feel considered, personal, and beautifully made.
Vinyl printing and heat-press transfers are at the heart of what we do — applied to corflute, acrylic, timber, mirrors, fabric, linen, and more, depending on the look you're going for.
WHAT YOU NEED
1. What wedding signage do you actually need?
The essential pieces
Wedding signage can be as minimal or as comprehensive as suits your style and budget. The essentials most couples order:
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Welcome board — at the ceremony entrance or venue entry
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Seating chart — at the reception entry
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Bar or drinks menu
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Order of the day
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Personalised wine labels, card & gift sign, unplugged ceremony sign
What to put on a wedding welcome board
At minimum, your names and the wedding date. Beyond that, a warm greeting, a short quote or lyric that means something to you, and a thank-you to guests for being there. Keep it to what can be read in a few seconds — a welcome board should create a feeling, not communicate a list of information.
DIY vs hiring a professional
Where professional production makes the biggest difference is consistency. A suite produced from the same files, applied to the same surfaces, at the same time looks cohesive in photos in a way that a mix of home-made and professionally produced pieces often doesn't.
STYLES & MATERIALS
2. Styles and what we work with
Popular wedding signage styles
Coastal & relaxed
Natural timber tones, white or cream vinyl, organic shapes. Works beautifully for beach and garden ceremonies — Palm Beach, Newport, Avalon.
Romantic & floral
Botanical elements, script typography, soft colour palette. A perennial wedding favourite that photographs well.
Modern & minimal
Clean sans-serif typography, muted palette. Suits contemporary venues. Timeless rather than trend-driven.
Rustic & warm
Warm timber tones, handwritten-style fonts, earthy palette. Often requested for vineyard, barn, and garden receptions.
How we produce wedding signage
Vinyl printing and heat-press transfers are at the core of our wedding work. Rather than printing directly onto a fixed substrate, we print or cut vinyl and apply it to a range of surfaces — which gives us a lot of flexibility in what we can produce. Here's what that looks like in practice:
Corflute
Vinyl applied to corflute for lightweight, portable signs — welcome boards, table numbers, menus. Affordable and easy to move around on the day.
Timber & raw wood
Vinyl applied to timber boards or wood slices. Beautiful for the day — not designed for long-term outdoor use but perfect for a covered ceremony or reception. We used this for our own wedding.
Acrylic
Vinyl applied to clear, white, or coloured acrylic for a modern, premium finish. Works beautifully with gold or silver hardware for seating charts and welcome boards.
Foam board
Vinyl applied to foam board for lightweight, cost-effective indoor signage. Not suited for outdoor use but fine for ceremony and reception pieces.
Fabric & linen
Heat-press vinyl transfers onto fabric for tablecloth seating charts, bar menus, and linen welcome signs. Customer supplies the fabric — we supply the print and press it on.
Vinyl labels
Printed vinyl cut to shape, applied directly to bottles, windows, or any smooth surface. Used for wine labels, envelope seals, and custom stickers.
Popular wedding option
Mirror signs — welcome boards & seating charts
Vinyl lettering applied to a mirror is one of the most popular wedding sign styles right now. A mirror welcome sign or mirror seating chart catches light, reflects the venue, and reads as a considered design piece rather than a standard sign. The vinyl lettering sits cleanly on the mirror surface and can be removed after the event — making mirrors a great hire-friendly option for wedding stylists and planners.
You source the mirror — we apply the vinyl. Tell us the dimensions and your wording or design when you enquire.
Wedding favours
Personalised vinyl wine labels
Custom vinyl wine labels are a beautiful wedding touch — a thoughtful detail that doubles as a take-home keepsake for guests. We print your design onto vinyl label stock; you apply them directly to your own bottles. That means you can use any wine you love rather than being locked into a supplier who offers personalised labelling as part of their product.
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You supply the design — or we design for you (design fee applies)
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Artwork as a vector file (AI, EPS, PDF) for best results at label size
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Custom dimensions to fit your bottle
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Full-colour print on vinyl — water-resistant and durable
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You apply the labels to your own bottles
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Bulk orders welcome — ask about our discount for larger quantities
A note on fabric and linen
For fabric and linen pieces — tablecloth seating charts, linen welcome signs, fabric bar menus — the customer supplies the fabric or tablecloth and we apply the heat-press vinyl print. This keeps costs down and gives you full control over the fabric weight, colour, and texture. If you're not sure what fabric to source, ask us when you enquire and we'll advise on what works best for the application.
SEATING CHARTS
3. Seating charts: how to get them right
Assigned seats vs assigned tables
Table-only assignment is more relaxed and gives guests flexibility to choose who they sit next to within their group. Seat-assigned weddings give you more control over social dynamics and flow more smoothly for caterers, but require more detailed chart content and more planning. Either way, legibility is everything — guests need to find their name quickly.
How to create a seating chart from scratch
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Confirm your final guest list — RSVPs need to close at least 3 weeks before the wedding.
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Confirm table size and number from your venue.
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Assign guests to tables — the most time-consuming step.
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Supply your guest list and table assignments — a spreadsheet is ideal.
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Review and approve a proof before anything is produced.
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Collect from Newport or arrange delivery.
FABRIC & LINEN SIGNAGE
4. Fabric and linen signage for weddings
Why fabric works for wedding displays
Fabric has a warmth and softness that rigid signage can't replicate — and that quality shows in photos. A fabric seating chart, linen welcome sign, or fabric bar menu reads differently in a venue than an acrylic or corflute sign of the same size. The texture catches light differently, drapes naturally, and gives the space a considered, tactile quality guests notice even if they can't articulate why.
What we can produce on fabric and linen
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Seating chart panels — full guest list heat-pressed onto tablecloth-length fabric, draped over a trestle table edge
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Linen welcome signs — vinyl heat-pressed onto a hanging linen panel for a soft, natural ceremony entrance display
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Bar and drinks menus — cocktail lists and wine menus on fabric
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Order of the day — ceremony programme on fabric at the entry
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Custom backdrop panels — decorative fabric for photo backdrops and ceremony arches
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Reusable planner pieces — consistent style produced for use across multiple events
Customer supplies the fabric or linen — we supply the print and press it on. Not sure what to source? Ask us and we'll advise on what works best for the application.
WORKING WITH US
5. Working with MTM Signage on your wedding
The process: from brief to delivery
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Initial enquiry — wedding date, venue style, and a list of what you need. Pinterest references welcome.
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Brief and quote — clear itemised quote covering all pieces including any design fees.
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Design or artwork — supply print-ready files, or we connect you with a designer who understands wedding aesthetics.
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Proof approval — you review every piece before anything is produced. No surprises.
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Production — all pieces produced from our Newport workshop.
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Collection or delivery — arranged to suit your timeline and location.
Timelines: how far in advance to order
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Welcome boards, table numbers, wine labels, mirror signs — allow 3–4 weeks from design approval
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Seating charts — typically last to be finalised; we hold production slots for known upcoming jobs
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Fabric and linen pieces — allow slightly more lead time for larger or complex pieces
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Album wraps — allow extra lead time; enquire early so we can confirm compatibility with your album
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Rush orders — contact us as early as possible; we'll always try to accommodate
Budget: how much to allocate
We don't publish set prices because an accurate quote depends on your specific pieces, surfaces, and whether design work is required. Contact us with your wedding date and a list of what you need and we'll come back with a clear, itemised quote. If budget is a consideration, tell us upfront and we'll advise on materials and formats that get you the best result for what you have to spend.
Get a quote for your wedding signage
Welcome boards, mirror signs, linen welcome signs, seating charts, personalised wine labels, fabric displays, bespoke album wraps — MTM Signage produces everything from our Newport workshop. Whether you need a single piece or a full coordinated suite, we'd love to help.